Online Application Management
Online application management allows you to access student application information from anywhere at any time. Easy searching, filtering and tagging allow you to move applicants smoothly through the process, meaning your time can be spent on more important things like recruitment and making personal connections with families.
Staff members from any department can be involved in the application process with granular permissions giving access to only the parts of the system they need. Tasks and notes provide an easy to follow workflow and communication trail when it comes time to make a decision.
Streamlined Re-Enrolment
Manage Re-Enrolment with OpenApply in only 4 easy steps! First import current students and customise online re-enrolment forms and notifications with the help of OpenApply’s friendly support team. Next send your re-enrolment notifications in one click and watch as your re-enrolment chart changes from blue to green as parents confirm!
Parents appreciate a smoother process with one click to login and fill forms online. Families can confirm for multiple children at once and forms are pre-filled with existing information to streamline the process. Re-enrolment fees can even be collected online for an all-in-one process.
24-Hour Unlimited Support & Training
OpenApply’s friendly support team is on call around the globe whenever you have a question. Whether you want to know how to edit a form, start re-enrolment, or just need advice on how to adapt your process to the digital world our team is happy to help both by phone and email.
If you’re a new user or just have more in-depth questions, you can schedule a training any time Monday-Friday online. All of OpenApply’s support and training is complimentary to make sure you have the best experience with the system possible.
Other Features
Online forms
Parents can easily apply from anywhere in the world at any time using online forms in OpenApply. From applications to health forms to course selection, an unlimited number of forms can be created in OpenApply and used for any part of the application or enrolment process.
Customisable checklists
Checklists can be customised by application status and programme meaning parents are always aware of their next steps reducing time and stress in the process. Parents can upload files, schedule tours and interviews, fill forms directly from the checklist and watch as their application is completed in real time!
Family Communication
OpenApply offers both individual and bulk email communication with families directly from the system. Templates and multi-lingual capabilities make for a smooth and easy communication process that is transparent for all staff members involved.
Payments
OpenApply partners with popular online payment providers such as Stripe, CyberSource, and PayPal to accept online payments of application and admissions related fees in over 110 different currencies. Finance team members can access the Payments area and export reconciliation reports for smooth tracking and consolidation of information.
Analytics Tracking
From enquiry vs. conversion to available seats to referral source breakdowns, OpenApply offers robust analytics tracking to meet the needs of management, marketing, and local governments. Automated graphs and tables allow easy oversight of commonly used information at a glance while customisable options give you any information at your fingertips.
Confidential References
Parents can send confidential reference forms straight from the system for recipients to fill out at the click of a button. While submitted forms can only be viewed by school staff, parents can see when forms have been completed for peace of mind.
Event registration
Parents can easily sign up for tours and open days based on a customisable schedule removing tedious admin work from the admissions office. Track events on the admin calendar and integrate it with your personal Google Calendar, iCal or Outlook account.
Import/Export
Robust importing and exporting features allow for easy movement of information both into and out of the system.
